Special Project Guidelines and Proposal Application
A special project is Studio 1's opportunity to give back to our artistic community. We have allocated space in our performance calendar to have 4 special projects during the 2016-2017 Season. The dates for these projects will be:
August 25-28, 2016
December 8-11, 2016
February 10-12 and 17-19, 2017
June 8-11, 2017
While special projects remain Studio 1's means of departing from our traditional Main stage productions, Studio 1 still expects professionalism and dedication throughout the creative process. Also, if your special project is accepted, you must go through a training of how the building and equipment work.
All Special Projects Proposals must be received by February 1st. We will notify you of your acceptance by February 15th . The money, or arrangement of sponsorships for the rights and royalties will be required by May 15th . If your project cannot be funded appropriately at that time, your project will not be able to be added to the 2016-2017 season at Studio 1.
Please include the following in your proposal:
Part I: Cover Letter, Artistic Vision, and Dates
This does not have to be extensive - just tell us the basics: Who are you? Please include your name, email, address, and phone number. What are you proposing? Is your show a musical, comedy, drama, etc.? Please be specific as why your piece should be considered a Special Project.
The Artistic Vision is the most important part of your proposal, so please be as clear as possible. Your project must meet our mission statement and vision. Why do you think your project is a good fit for Studio 1's mission and vision? How do you see this particular production working in our space? Finally, tell us anything else about the show that you feel would help elaborate your vision.
Part II: Script
Please provide a brief synopsis of your project. If you can provide the complete script, that would be ideal but not required. Please include any media that is available to help us get a better idea of what you are proposing. Also provide a listing of the characters, acts, and scenes within the show.
Part III: Production Staff
You must also include a production staff list. At this point your staff may not be complete; however, try to fill as many positions as you possibly can by the submission date. Possible production staff members include, but are neither required nor limited to, Director, Assistant Director, Musical Director, Stage Manager, Costumer, Light Designer, Sound Designer, and Props. If your proposal is accepted, you will need to submit a full list by May 1st for summer productions and June 1st for 2016-2017 productions. Studio 1 is not responsible for any part of the project's production staff. We will provide members of your production staff with a production manual that they will need to adhere to. Also some production staff will need to be trained on how to use our equipment i.e. lights, sound etc. before they can use the equipment.
Part IV: Budget
It is understood that your budget is $0. Studio 1 will help you acquire the rights to your project but you are required to pay for them. Please include how you plan to pay for your project. The money or sponsorship commitments will be required at the time your project is accepted. If you are looking for sponsors for your project, please check with Tami Kress or Tim Brown to see if Studio 1 is already in communication with the business or organization because we do not want a double request; nor can we give up regular funding for special projects. If your project is accepted, all of our existing props, costumes, and set pieces are available for your use. We just ask that you coordinate with other productions going on around the same time as yours. Please keep and submit a detailed list of borrowed items on final dress. All items should be returned in good repair and cleaned by one week after the closing performance. Any other costumes, props, or set pieces that you need for your project must be funded or acquired by you.
Part V: Auditions, Rehearsals, Tech Week, Performances, and Strike
Are you holding auditions, precasting, or a combination? If so, which roles have been precast and which ones are opened to the public? Please submit a tentative schedule ex. How many times a week, times, which day of the weeks etc. If your project is accepted, Studio 1 will provide you the space for auditions, rehearsal, tech week, and performances at no cost to you. You will need to submit a detailed rehearsal schedule to our office manager, Kate Dahlquist, so she can schedule your project into our overall building calendar by one month before your auditions or start time. We will try our best to honor your rehearsal calendar. Please understand that Studio 1 has many classes, rehearsals, and performances going on at all times. We ask that you respect all other things going on in the building. The office manager will let you know the time and space where you will have your rehearsal. All performances will be held in the Sara McMillan Brown Theatre. The director must direct the show honoring our thrust stage, we do not want productions to be staged in proscenium style. The cast and crew will need to help clean the major areas of the building during tech week and performances. Your production staff and cast are required to complete strike after the closing performance. All Studio 1 materials must be returned to the proper place and the building should be cleaned. The keys must be returned at that last performance, and a board member must go through the building with the project proposer to make sure the building is left in good standing ie cleaning and returned materials.
Part VI: Publicity, Marketing, and Box Office
Studio 1 will help market and publicize your special project. Please submit any information that would help our Director of Marketing to successfully market and publicize your show. If your project is accepted, Studio 1 will provide our Box Office/Front of House Manager and volunteers to sell tickets, usher, sell concessions during your special project. Studio 1 will receive 100% of ticket sales and concessions.
By submitting your proposal, you are saying you understand all the requirements and stipulations in the Special Project Guidelines and Proposal Application. If, at any time throughout the process, these requirements or stipulations are not followed or met, Studio 1 has the right to decline the proposal or stop production of your special project.
Please submit all of the above to by February 1st.